5 useful tips for registering parties

Tip 1: Schedule

Have proper planning. Each tender has its own agenda and is binding. Writing the offer takes a lot of time, so start early and ask Animo for information in time.

A good start is half done, and that also applies to the tendering process. The planning within a tender process must be done carefully and in a disciplined manner so that it can be completed completely and on time. Too late is really too late within the tender process, submit the documents on time if you do not want to be excluded from submission.

Each tender has its own agenda and each tender requires a different offer. Start on time and keep a wide margin between sending and the deadline, because you will see that just when you send something, the technology does not cooperate.

Are you stuck? Do you have questions about how to write a tender offer? Do you need substantive questions or tips? Animo is happy to help you!

Tip 2: Ask

Do not hesitate! Ask all your questions before the 1st or 2nd round of questions closes. AND also read the Information Memorandum carefully to learn from other people's questions and answers.

The information that is essential for a complete and high-quality registration must be supplied in full at all times. If incomplete information or incorrect documentation is provided, this can lead to exclusion, and you do not want that.

A tender consists of a program of requirements and award criteria, here all questions and requirements of the client are described. Answer all questions and requirements and discover what the client really wants. Describe the process in as much detail as possible, but stay within the prescribed number of words or pages, because anything outside of that will not be included in the assessment. Show that you are the professional the client is looking for.

Tip 3: Step for step

Answer all assignments of the tender step by step. This way you do not lose the overview and you achieve the end goal faster, more efficiently and with the right result.

Keep an overview when writing the tender for the tender and work slowly towards the end goal in this way. In this way you achieve the end goal in a fast and efficient way with the right result. The client is the person you have to put yourself in. Try to put yourself in the client's situation and then answer the questions. If there is an inspection, opportunity to ask questions, acquaintance or other way of providing information during the writing process, grab it with both hands. The better you get to know the client and the situation, the easier you can indicate that you are the right partner for the tender.

Write the tender offer in such a way that the client feels personally addressed and feels familiar with it. By describing the tender in a personal way, you include the client in your story and you can show why your organization is the best party for the tender. A tailor-made offer!

Tip 4: SMART

Do not write woolly stories, but answer the question SMART. This stands for: Specific, Measurable, Acceptable/Acceptable, Realistic, Time-bound, say what you are going to do and how you guarantee it!

Specific

In the tender, the client indicates where the need lies by means of questions and requirements. By answering these questions and requirements as concretely as possible according to the possibilities of your company, you deliver specific answers. When answering, indicate which activities the company carries out, who within your company is designated for this and indicate when it will be performed.

Measurable

To make the offer measurable, you can use numbers, percentages or other figures to be clear to the client. By adding how and when something will be measured, you make the figures verifiable and verifiable.

Acceptable

Your organization's offer must match the customer's wishes. When this crucial point has convinced the customer, your offer is acceptable. Do this by adopting the client's objective and articulating it in the same style using the same language. In this way you ensure recognition by the customer with your strongest points.

Realistic

Honesty takes the longest, so give a realistic and achievable picture. The customer is absolutely not waiting for incorrect information about achieving or not being able to achieve goals. The capacity of your company is the guiding principle in this, it must be operationally feasible. If a certain action takes more time or turns out to be more expensive, be honest with the customer and explain why this is the case. This gives the customer confidence in thinking along and shows that you know what you are talking about.

Time-bound

The client has an interest in a detailed planning. Indicate when the start and expected end date is and what the duration of the work will be. Be as specific as possible in this to show your professionalism and expertise and avoid words like 'soon' or 'as soon as possible'.

Tip 5: Experience

Think along with the customer, show that you have the right solution, you are the experience expert. If you offer even more solutions as standard than people ask, you often score even more points. But stay SMART!

The customer is king, but you are the king of the tender. Show the client that you are the perfect match with the tender and that you can offer more than what the client is counting on. Can you answer all of the client's questions, but thereby save extra costs, realize this in a socially responsible way or achieve a major efficiency improvement with regard to the tender? Then you score just those extra points that let the client tack.

Do you have any questions or would you like more information? We like to help you!

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